Tips For Writing Effective Organizational Compositions
Here we will discuss is the best and most effective tips for writing effective organizational compositions. Firstly organizational composition can be refer to exchange of ideas in writing between and among staff of a given organization.
Here are those tips for writing effective organizational compositions you need to know
KNOW THE ORGANIZATION’S GOALS
The aim and objective for composing any correspondence should be carefully defined. In defining purpose, the Goal of the Organization comes to the fore. The main purpose for any activity that goes on in any firm is to help the organization in achieving its set goals. Here Defining the purpose for writing will help the writer determine when to write. Here Time is important to every business activity. Some correspondence are marked belated ” keep in view ” because the time of their receipt is not appropriate. Here the writer is expected to conform to the standard for writing any form of correspondence. The style of language is also important
KNOW YOUR STATUS
The status of the writer in the organization plays a vital role in composing mails or essays. The writer’s position in rank and cadre defines and determines the type of relationship he holds with other staff. The relationship in cadre and rank between or among staff effects the writer’s choice of words. First, the way the writer communicates in the office is different from the way he shares information outside the work place. Secondly is the way hr communicates with the superiors differs from the way he communicates with his subordinates and those on the same work level with him.
BE A TEAM WORKER
Some organizational compositions are learnt on the job. Skills necessary for organizational compositions are learnt through workshop attendance, advanced training on communication, staff to client interactions abd essentially staff to staff interactions. Staff earn from one another. By asking questions, consulting previous materials, working closely with others, staff members learn how to compose and compute documents in line with the organization’s pattern and policies.
BE CONTEXT SENSITIVE
Context is used here to refer to how and where the composition will be read. Writes at work are usually encouraged to anticipate the context in which their compositions will be read. By anticipating how a composition will be read, the writer needs to understand the need of the readers. By anticipating where the composition will be read. The composer should consider context of culture. Culture is used here to refer to totality of a people’s way of living, which includes language, some traditional class nuances such as gender sensitivity, brotherhood relationship, age, class differentiations, Etc.
BE CONSCIOUS OF YOUR GRAMMAR
Compositions in organizations can be said to be one of the advanced stages of writing and language development. Effective composition can only take place when the composer takes time in choosing appropriate words, ordering the words systematically in sentences in order to explore a variety of possibilities that would enable the writer’s intention to be understood by the readers.
Ordering of words that represent the writer’s ideas should be logical, coherent and above all grammatical. Writers are encouraged to edit their texts thoroughly before dispatching them as sone mistakes are hard to be forgiven. The use of standard dictionaries is encouraged. Some writes have found it useful to give out their compositions to senior colleagues for a second reading.
KNOW YOUR SCHEDULE
Lastly Communication in organizations some times goes with job specification. Some organizations havr a blue print of job specification for each staff. Job specification depends on the staff’s position, department he is attached to, tge organizational structure and line of authority, and some policy documents.
Her are the most important tips to know when writing an organization composition, especially young writers in the field of business management.